If an employee is changing pay periods, please follow these steps:

Moving a Bi-Weekly employee to Semi-Monthly:

Wait for the bi-weekly pay period in which the employee changed status to be closed by payroll.  Note:  you may need to notify payroll of any adjustments to the employee’s paycheck during the waiting period.

Once the pay period is closed, follow the steps below:

• Go to Employee Maintenance > Employee Assignments > Groups and make sure you’re on the Pay Group tab.
• Click on ‘Add New’.
• Select the proper pay group.
• Select the most recent date (in the past) in the Effective Date dropdown.
• Click the Save button.

Moving a Semi-Monthly employee to Bi-Weekly:

Wait for the semi-monthly pay period in which the employee changed status to be closed by payroll.  Note:  you may need to notify payroll of any adjustments to the employee’s paycheck during the waiting period.

Once the pay period is closed, follow the steps below:

• Go to Employee Maintenance > Employee Assignments > Groups and make sure you’re on the Pay Group tab.
• Click on ‘Add New’.
• Select the proper pay group.
• Select the most recent date (in the past) in the Effective Date dropdown.
• Click the Save button.

To open this information in a new window or to email, use the following link: How do I change pay periods for my employees?