Any employees that will be using a physical clock to track their time will need the following set up in TimeStar: An Active Employment Record, an Active Badge Number, an Active Supervisor Level Assignment, and if schedules are used, an Active Schedule Group.

1. Employee Maintenance -> Employee Information -> Profile

2. Select the Employment tab: Employee must be Active with an effective date prior to today.

3. Select the Badge tab. Employee must have a current(no stop date) badge number assigned with an effective date prior to todays date. When you enter the budge number, TimeStar will automatically add zero’s on the front end to make it 9 digits long,  The employee does not need to enter those zeros when clocking.

4. Navigate to Employee Maintenance -> Employee Assignment -> Supervisors

5. Select the Supervisor Level Assignments tab and make sure the employee has a Supervisor Group assignment with an Effective Date prior to today date and no Stop Date exists.

6. If using schedules, navigate to Employee Maintenance -> Employee Assignments -> Groups

7. Select the Schedule Group tab and confirm the employee has a Schedule Group assigned with a Start Date prior to today and no Stop Date.

If you intend to enroll a new hire at the clock immediately after creating a new user in TimeStar, the clock must be synced to TimeStar. The clock does this automatically every 4 hours.

To force an immediate sync at the clock:

When the clock is at an idle screen (time and date), key in number 99999 and press either OK or the checkmark button. You are then asked to enter a PIN, enter 2990 and press either OK or the checkmark button.

From the supervisor menu press the Right Arrow button and then Restart App (F3).  Press Yes to confirm.  This will restart the time clock application and force a sync.

To open this information in a new window or to email, use the following link: How Do I Set Up An Employee To Use A Physical Clock?