Contact Info

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Navigating to the Employee Contact Info Page

  1. In the Main Navigation menu, open the Employee Maintenance folder.
  2. Open Employee Information subfolder.
  3. Click on the Contact Info page.

Employee Data

The data shown on the Contact Info page can be populated multiple ways:

  • An interface with your HRMS system.
  • A DTU (Data Transfer Utility) that uploads data from a file.
  • Manual entry of employee data.

Once on the Contact Info page, you will have access to the employee’s Address, Phone, Email, and Emergency Contact information. If your system is being populated automatically with data from an interface or DTU, you may still enter more information manually.

Employee Address

After navigating to the Contact Info page:

A. Select the employee to pull up data for.

B. Select the Address Tab.

C. To manually add a new address line, select the type of address in the dropdown and click the icon. The types available are:

      • Home
      • Home 2
      • Mailing
      • Shipping

D. Displays any existing address types as well as the empty address type if the icon was used above. Information may be added to the new line or edited on existing address lines. Remember, if uploading any of those addresses, any changes made manually to those records will be overwritten when the next sync occurs. If removal of a record is needed, click the icon on the far right of the Address line.

E. Click if manual addition, edits, or deletions are made.

The latitude and longitude for the location will auto-populate when you press save. These are the GPS coordinates the system will use if added as an Allowed Address Types on the Mobile Profiles page.

Employee Phone

After navigating to the Contact Info page and selecting the employee in the dropdown:

A. Select the Phone Tab.

B. To manually add a new phone line, select the type of number in the dropdown and click the icon. The types available are:

      • Cell
      • Home
      • Home 2
      • Office
      • Pager
      • Work
      • Work 2

C. Displays any existing phone types as well as the empty phone type if the icon was used above. Information may be added to the new line or edited on existing phone numbers. Remember, if uploading any of those numbers, any changes made manually to those records will be overwritten when the next sync occurs. If removal of a record is needed, click the icon on the far right of the Phone line.

D. Click if manual addition, edits, or deletions are made.

Employee Email

After navigating to the Contact Info page and selecting the employee in the dropdown:

A. Select the Email Tab.

B. To manually add a new email line, select the type of email in the dropdown and click the icon. The types available are:

      • Home
      • Home 2
      • Pager
      • Work
      • Work 2

C. Displays any existing email types as well as the empty email type if the icon was used above. Information may be added to the new line or edited on existing email addresses. Remember, if uploading any of those addresses, any changes made manually to those records will be overwritten when the next sync occurs.  If removal of a record is needed, click the icon on the far right of the Email line.

D. Click if manual addition, edits, or deletions are made.

Employee Emergency

After navigating to the Contact Info page and selecting the employee in the dropdown:

A. Select the Emergency Tab.

B. Displays any existing Emergency Contact. Information may be edited, however if uploading any of those addresses, any changes made manually to those records will be overwritten when the next sync occurs.

C. Click if any edits are made or click to remove the record.

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