Dollars and Mileage

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The Dollars page in TimeStar is used to track employees’ earned dollars. If mileage is being tracked, it will also be added and edited from this screen. Access is dependent on user security and company set up.

Navigating to the Dollars Page

  1. In the Main Navigation menu, open the Daily Procedures folder.
  2. Open Data Entry subfolder.
  3. Click on the Dollars page.

Reviewing the Dollars Page

  1. Total Dollars – Reflects the total monetary amount displayed on the page.
    • Punches – Total number of punches manually entered in this period
    • Hours – Total number of hours manually entered in this period
  2. Employee Number – Assigned employee number.
  3. Badge Number – Employee’s badge number if hardware clocks are in use.
  4. Approvals – Status of employee and supervisor approvals.
  5. Effective – Date the dollar record will be awarded.
  6. Dollars – Amount to be awarded.
  7. Pay Type – Dollar Type to be awarded.
  8. Device – Source from where the dollar record originated.
  9. Unnamed Column – Buttons that allow additional interaction with the record. Options include:
    1. Edit – Edit record details.
    2. Delete – Delete record.
    3. Audit Log – View details of the record’s audit log.

Add a Dollar Record

To add a new Dollar record, follow the steps below:

  1. Click the Add Dollars button of the lower left of the page. This open up the Dollars Details dialog.
  2. Fill out the following fields:
    1. Effective Date – Select the Effective Date the dollar record will be awarded
    2. Pay Type – Select the Dollar Type to be awarded.
    3. Amount – Enter the Amount to be awarded.
    4. Comment – Add any comments you would like associated with the Dollar record.
    5. Org Levels – Select any org levels you wish to have the Dollar record associated with.
  3. Click Save to add the dollars.
To add multiple Dollar or Mileage records simultaneously, you may use the Timesheet page in TimeStar. This will open a new browser window or tab from which you can work.  To use the Timesheet, navigate to Daily Procedures >> Data Entry >> Timesheet.
NOTE: Adding more than one dollars records of the same pay type, and the same org level items, with the same date range will cause payroll errors. If you are adding multiple dollars records with the same criteria, it is recommended that the multiple records are combined into one record.

Edit a Dollar Record

With the appropriate security, any item that displays on the main portion of the Dollars page can be edited simply by selecting and overwriting the data within the appropriate field.

To edit an existing Dollar record, follow the steps below:

  1. Click the Edit button to the right of the dollars you want to update. This will open the Dollars Details dialog.
  2. Make any necessary changes to the following fields:
    1. Effective Date – Date the dollar record will be awarded
    2. Pay Type – Dollar Type to be awarded.
    3. Amount – Amount to be awarded.
    4. Comment – Add any comments you would like associated with the Dollar record.
    5. Org Levels – Update any org levels you with to have the Dollar record associated with.
  3. Click Save to apply your changes.
NOTE: Adding more than one dollars records of the same pay type, and the same org level items, with the same date range will cause payroll errors. If you are adding multiple dollars records with the same criteria, it is recommended that the multiple records are combined into one record.

Delete a Dollar Record

To delete an existing Dollar record, follow the steps below:

  1. Click the Delete button to the right of the Dollar record you want to remove.
  2. A confirmation message will appear. Click OK to confirm and delete the Dollars record.

Add Mileage Record with Start and End Miles

To add a Mileage record with start and end mileage, follow the steps below:

  1. Click the Add Mileage button in the located at the bottom left of the page. This will open the Mileage Details dialog.
  2. Fill out the following fields:
    1. Effective Date – Date the Mileage record will be awarded
    2. Pay Type – Mileage type to be awarded
    3. Vehicle – Select the vehicle driven
    4. Rate – Rate may auto populate. Updating rate can be done with proper security permissions
    5. Begin Miles – Enter the starting mileage on the odometer
    6. End Miles – Enter the ending mileage on the odometer
    7. Comment – Add any comments you would like associated with the Mileage record
    8. Org Levels – Update any org levels you with to have the Mileage record associated with
  3. Click Save to add the mileage.

Edit Mileage Record with Start and End Miles

To edit an existing Mileage record with start and end mileage, follow the steps below:

  1. Click the Edit button to the right of the Mileage record you want to update. This will open the Mileage Details dialog.
  2. Make any necessary changes to the following fields:
    • Effective Date – Date the Mileage record will be awarded
    • Pay Type – Mileage type to be awarded.
    • Vehicle – Select the vehicle driven.
    • Rate – Rate may auto populate. Updating rate can be done with proper security permissions.
    • Begin Miles – Enter the starting mileage on the odometer.
    • End Miles – Enter the ending mileage on the odometer.
    • Comment – Add any comments you would like associated with the Mileage record.
    • Org Levels – Update any org levels you with to have the Mileage record associated with.
  3. Click Save to apply your changes.

Add Mileage Record with Total Miles Driven

To add a Mileage record with total miles driven, follow the steps below:

  1. Click the Add Mileage button in the located at the bottom left of the page. This will open the Mileage Details dialog.
  2. Fill out the following fields:
    1. Effective Date – Date the Mileage record will be awarded
    2. Pay Type – Mileage type to be awarded
    3. Vehicle – Select the vehicle driven
    4. Total Miles – Enter the total miles driven for the record.
    5. Comment – Add any comments you would like associated with the Mileage record
    6. Org Levels – Update any org levels you with to have the Mileage record associated with
  3. Click Save to add the mileage.

Edit Mileage Record with Total Miles Driven

To edit an existing Mileage record with total miles driven, follow the steps below:

  1. Click the Edit button to the right of the Mileage record you want to update. This will open the Mileage Details dialog.
  2. Make any necessary changes to the following fields:
    • Effective Date – Date the Mileage record will be awarded
    • Pay Type – Mileage type to be awarded.
    • Vehicle – Select the vehicle driven.
    • Total Miles – Enter the total miles driven for the record.
    • Comment – Add any comments you would like associated with the Mileage record.
    • Org Levels – Update any org levels you with to have the Mileage record associated with.
  3. Click Save to apply your changes.

Delete a Mileage Record

To delete an existing Mileage record, follow the steps below:

  1. Click the Delete button to the right of the Mileage record you want to remove.
  2. A confirmation message will appear. Click OK to confirm and delete the record.
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