The Employee Update page allows the assignment of items to multiple employees at one time, rather than on an individual basis.  Items that can be updated include Accrual Group assignment, Accrual Plan assignment, Missing Pay Group assignment, Missing Supervisor Level assignment, Org Level assignment, Pay Group Assignment, Request Workflow Group assignment, Schedule Group assignment, Secondary Rate assignment and Supervisor assignment.

Navigating to Employee Update

1. In the Main Navigation menu, open the Global Update folder
2. Click on Employee Update page

Updating Accrual Plan for Multiple Employees

To update Accrual Plan for multiple employees, follow the steps below:

1. Select the Function you wish to add to the employees.
2. Set the Accrual Plan to assign
3. Select add to or replace existing plans
4. Move employees to the left that the Accrual Plan should apply to
5. Click Save

Updating Missing Pay Group for Multiple Employees

To update Missing Pay Group assignments for multiple employees, follow the steps below:

1. Select the Function you wish to add to the employees.
2. Set the Pay Group to assign
3. Set the Effective Date
4. Move employees to the left that the Pay Group should apply to
5. Click Save

Updating Missing Supervisor Level for Multiple Employees

To update Missing Supervisor Level assignments for multiple employees, follow the steps below:

1. Select the Function you wish to add to the employees.
2. Set the Supervisor Group to assign
3. Set the Effective Date
4. Set the View Limit Preference
   • The View Limit determines how far down the employee can see in the supervisor chain. In most cases, you want to give them the highest level available.
   • The Alert Limit determines who they will be receiving alerts from. In most cases, you’ll want this to read “Direct Reports” only.
5. Move employees to the left that the Supervisor Level should apply to
6. Click Save

Updating Org Level assignment for Multiple Employees

To update Org Level assignments for multiple employees, follow the steps below:

1. Select the Function you wish to add to the employees.
2. Set the Org Level Depth to assign
3. Set the Org Level Item to assign
4. Set the Effective Date
5. Move employees to the left that the Org Level assignment should apply to
6. Click Save

Updating Pay Group for Multiple Employees

To update Pay Group assignments for multiple employees, follow the steps below:

1. Select the Function you wish to add to the employees.
2. Set the Pay Group to assign
3. Set the Effective Date
4. Move employees to the left that the Pay Group should apply to
5. Click Save

Updating Request Workflow Group for Multiple Employees

To update Request Workflow Group assignments for multiple employees, follow the steps below:

1. Select the Function you wish to add to the employees.
2. Set the Request Workflow Group to assign
3. Move employees to the left that the Request Workflow Group should apply to
4. Click Save

Updating Schedule Group for Multiple Employees

To update Schedule Group assignments for multiple employees, follow the steps below:

1. Select the Function you wish to add to the employees.
2. Set the Schedule Group to assign
3. Set the Effective Date
4. Move employees to the left that the Schedule Group should apply to
5. Click Save

Updating Secondary Rate for Multiple Employees

To update a Secondary Rate for multiple employees, follow the steps below:

1. Select the Function you wish to assign to the employee.
2. Add a Name for the Secondary Rate to assign
3. Add a Description for the Secondary Rate to assign
4. Select Add Rate or Replace Rate in the Rate Type
5. Set the Secondary Pay Rate amount to add to employee’s base rate or replace the employee’s base rate
6. Set the Worked Pay Type if necessary
7. Set the Worked Shift Type if necessary
8. Set the Effective Date for the change to take place
9. Update Org Level(s) that would trigger Secondary Rate to award
10. Move employees to the left that the Secondary Rate should apply to
11. Click Save

Updating Supervisor for Multiple Employees

To update a Supervisor for multiple employees, follow the steps below:

In the below example, one supervisor will be replaced with a different supervisor.

1. Select the Function you wish to assign to the employee.
2. Select Replace in the Assignment Action
3. Select the Current Supervisor to be replaced(Note: The employees in the Available Box will filter down to only those employees who have selected as their supervisor. )
4. Select the New Supervisor to be assigned
5. Set the Effective Date for the change to take place
6. Select the employees who should drop existing supervisor and have new supervisor assigned and move the to the left by clicking the left arrow
7. Click Save