The Export Payroll page within TimeStar™ allows for the export of hours and dollars into a file for import into a payroll software system. To export data, all employee time and dollars must be approved.
Navigating to the Export Payroll Page
1. In the Main Navigation menu, open the End of Period Procedures folder.
2. Click on the Export Payroll page.
Export Payroll
TimeStar will allow you to Export by Pay Group, Export Entire Company, or Export by Org Level. In the example below, we will export by pay group.
To export, perform the following steps:
1. In the ‘Select Export’ drop down menu located in the upper right of the screen, select from the options Export by Pay Group, Export Entire Company, or Export by Org Level.
2. Select the pay groups.
3. To export multiple pay groups in one file, select ‘No’ in the ‘One File Per Group’ drop down menu.
4. To specify a file name, unselect the default check box and enter the file name in the field.
5. If hours should be combined by pay type, select ‘Yes’ in the ‘Combine Hours by Pay Type’ drop down menu. If hours should not be combined by pay type, select ‘No’ in the ‘Combine Hours by Pay Type’ drop down menu. *See NOTE below
6. If you would like the file to be returned to browser select ‘Return to Browser’ from the ‘Destination’ drop down. To have the file saved to the location defined within Company/System Parameters page select ‘TimeStar Server’ from the ‘Destination’ drop down menu.
7. Click the ‘Export’ button.
NOTE– The Destination option ‘Return to Browser’ may not be available depending on your company’s type of payroll export. For example, if more than one file is created during the export then this option will not work.
NOTE – The file name will normally be in this format – File Name(Name entered on Export Payroll Page)_companycode_payroll.csv(Could also be .txt) If you have multiple pay groups, all files may be exported together or individually. As an example of separating TEMP Employees from other employees, you could enter a file name while exporting for each set calling one TEMP and other STAFF.
For XYZ company, this would create two separate files.
STAFF_ABC_payroll.csv <– Containing all Staff Pay Groups
TEMP_ABC_payroll.csv <– Containing all TEMP Pay Groups
Export Errors
If errors occurred during the export process the following message will appear “An error occurred with trying to export the payroll file(s)! Press ‘OK’ to view and fix the errors or ‘Cancel’ to remain on this page.”
An export errors page will display with a list of employees and their errors in red. Users can select the red error links and the page where the error is found will display. For example, Not approved by supervisor will display the total hours page for the employee. The administrator can then approve the employee from this page. Below is an example of the page that will display:
