The Hours page in TimeStar is used to track an employee’s hours in blocks of time. This is where time off records, auto-generated records such as Salary or Holiday, and sometimes, worked hours, will be displayed. Access is dependent on company set up and individual security.

1. In the Main Navigation menu, open the Daily Procedures folder.
2. Open Data Entry subfolder.
3. Click on the Hours page.

1. Summary Bar
   • Total Hours – Total number of manually entered hours for the given period
     • Punches – Total number of punched hours for the given period
     • Total Hours – Sum of the Hours and Punches
   • Employee Number – Assigned employee number
   • Badge Number – Employee’s badge number if hardware clocks are in use
   • Approvals – Status of employee and supervisor approvals
2. Hours – All recorded hours for the employee. For definitions of each field, see the section titled “Hours Detail Definitions”
3. Unnamed Column – Buttons that allow additional interaction with the hours. They include:
   • Edit – Edit details of the hours
   • Delete – Delete the hours
   • Audit Log – View details of the audit log associated with the hours

Below is a list of the fields that may be seen on the main Hours page or within the Detail View pop-up window when editing or adding an hours record. Access to these fields is dependent on company set up.

1. Actual Date– Actual date the hours were earned
2. Effective Date– Effective date of the hour record
3. Pay Type – Pay Type applied to the hour record
4. Hours/Minutes – Number of hours and minutes attributed to the record
   • If the system has accruals that are linked to the selected Pay Type, a balance icon will show. Scrolling over this balance will show the linked Accrual Plan, as well as the committed and running balances.
5. Shift – Shift code applied to the hour record
6. Device Number – Device from where the hour record originated
7. Source Code – Defaults to “TimeStar”
8. Comment – Comment (to be) associated with the hour record
9. Organization Levels drop downs – Organization level items assigned to the hour record.
10. Schedule Deviation – Set Generate Deviation to Yes to update the schedule with a deviation for the hour record

A. Scheduling – Choose “All Day” for a deviation to be applied to the entire day. For a partial day, choose “Start Time” and fill in the adjacent box with the  start time of the deviation

B. Start Date – Start of the schedule deviation to apply

C. Stop Date – Stop date of the schedule deviation to apply

D. Deviation Type – Select from the following options:

• • • Time Off/Vacation – Remove scheduled time for a day for unpaid time off
    • Regular Schedule Override – Modify hours scheduled for a day
    • Additional Scheduled Time – Add a new schedule for a day or add scheduled hours for a day
    • Cancel Shift with Time Off – Remove any schedules that overlap the requested dates and time off

With the appropriate security, any item that displays on the main portion of the Hours page can be edited simply by selecting and overwriting the data within the appropriate field. When finished, click Save.

Additional hours information can be edited using the following steps:

1. Click the Edit button to the right of the hours you want to update. This will open the Detail View dialog.

2. Make any necessary changes. At a minimum, the Actual Date, Pay Type, and Hours/Minutes fields must be completed.

3. Click Save to apply your changes.

An hours record can be deleted, providing it is not an auto-generated record from the system (ex. Salary or Holiday). These records should instead be zeroed out. Use the following steps to delete all other records:

1. Click the Delete button to the right of the hours to be removed.
2. A confirmation message will appear. Click OK to confirm and to delete the entry

To add a single hours record, follow the steps below:

1. Click the    button, located at the bottom left of the page. This will open the Detail View dialog.
2. Fill out the required fields: Actual Date, Pay Type, and Hours/Minutes.
3. Click Save to add the hours.

To add multiple hours records at once, it is best to use the Timesheet option.

1. In the Main Navigation menu, open the Daily Procedures folder.
2. Open the Data Entry subfolder.
3. Click on the Timesheet page.
   • A new window/tab opens in the browser containing the Timesheet.
4. Use the drop down located on the second row of the Timesheet to select the worksheet to use. These are created and customized for each install, but will typically have a separate timesheet for hours.
5. Find the date of the hours record, and fill in the applicable fields.
   • To add an additional record to the same day, use the Plus-Add Hours button located on the hours block.
6. Click Save.

For more detailed guidance on using the Timesheet, refer to the Timesheet User Guide.