Managing Clock Groups

Clock Groups define which People are enrolled on a specific device.

By default, all employees are enrolled in all devices.  In the event all employees should be able to use all devices, you do not need to manage clock groups.

Managing clock groups includes:

1. Creating clock groups.

2. Assigning devices to clocks groups.

3. Assigning people to clock groups.

Creating Clock Groups

To create a Clock Group, do the following:

1. Select the People menu and click Clock Groups.

2. Use the Clock Groups list box to select your company.

3. Click Add.  
4. In the Name box, enter a description for the Clock Group.
5. In the External Id box, enter a unique clock group number (2,3,4, etc)
6. Optionally, add a Tag to the clock group. You can tag devices with their clock groups in Device Explorer>Select Device> Device Information.
7. Click Submit to commit the Clock Group. Alternatively, click Close to abandon the creation of the Clock Group.

Assigning People to a Clock Group

When a Clock Group has been created you can then modify it and assign People and Devices to it.

To assign employees to a Clock Group, do the following:
1. Select the People menu and click Clock Groups.
2. Either double-click the Clock Group you want to modify or click Edit.
3. Click the People in Clock Group tab.
4. If you know the name of the employee you want to add, start to enter their name in the Search box. The results will automatically filter to match your entry.

• Alternatively, to add an employee to the Clock Group, select the person’s name in the People column
  and then click the right arrow: the employee’s name is then moved to the selected Clock Group column.
• Alternatively, to add all employee’s to the Clock Group, in the People column, select the
  Name check box, to select all the names. Click the right arrow: the employees’ names are then moved to the selected Clock Group column.
  If an employee has been selected in error, enter the employee’s name in the Search box
  and then select the check box next to the employee’s name and click left arrow. The employee’s name is moved back to the People column. To remove all the employees from the Clock Group, in the selected Clock Group column, select the Name check box, to select all the names. Click the left arrow: the employees’ names are then moved to the People column.

Assigning Devices to a Clock Group

To assign devices to a Clock Group’s, do the following:
1. Select the People menu and click Clock Groups.

2. Either double-click the Clock Group you want to modify or click edit.

3. Click the Devices in Clock Group tab.

4. If you know the name of the device you want to add, start to enter the device name in the Search box. The results will automatically filter to match your entry.

• Alternatively, to add a device to the selected Clock Group, select the device name in the Devices
  column and then click the right arrow: the device’s name is then moved to the selected Clock Group column.
• Alternatively, to add all devices to the Clock Group, in the Devices column, select the
  Name check box, to select all the devices. Click the right arrow: the devices’ names are then moved to the selected Clock Group column.
  If a device has been selected in error, enter the device’s name in the Search box, select
  the check box next to the device’s name and click the left arrow. The device’s name is moved back to the Devices column.
• To remove all the devices from the Clock Group, in the selected Clock Group column, select the Name check box, to select all the devices. Click the left arrow: the devices’ names are then moved to the Devices column.

Deleting Clock Groups

To delete a Clock Group, do the following:
1. Select the People menu and click Clock Groups.

2. Click Delete to the right of the clock group you’d like to remove.

3. On the confirmation dialog box, click Yes to continue with the deletion or click No to abandon the deletion.