The Pay Periods page is used for Administrators to set up the dates of the pay periods from year-to-year to become available in the system. This step is mandatory in ensuring the TimeStar system continues to work smoothly. Administrators may set up pay periods as many years in advance as they wish, or make it a yearly occurrence.

1. In the Main Navigation menu, open the Company Setup folder.
2. Click on the Pay Periods page.

1. Select Pay Period – Selects the Pay Period to review/edit/generate
2. Current Period – Current active Pay Period  in the system
3. Pay Schedule – Frequency that the Pay Period runs (Weekly, Bi-Weekly, Semi-Monthly, Monthly)
4. Pay Periods – Lists the years and the corresponding dates for each pay period start/stop date for the pay period selected in section 2

Pay Periods should be generated in advance of the coming year to ensure that they appear on the timesheets and allow normal functionality to continue. To generate Pay Periods, follow the below steps:

If not yet on the Pay Periods page, follow the steps in the “Navigating to the Pay Periods Page” section.

1. Once on the Pay Periods page, use the Select Pay Period drop down to choose the Pay Period type to generate.

2. Click Generate Dates

The Detail View pop-up window launches.

3. Select the year to generate dates for in the Year dropdown. Note: If the year in the list has no dates in parenthesis next to it, it does NOT yet have Pay Periods generated.

*The Initial Date field will fill in automatically based on the previous year’s final pay period’s end date. 

4. Click Generate Dates

The dates for the determined year will appear.

5. Use the Start Date and End Date columns to adjust the dates for the Pay Periods if necessary. When the field is clicked, a calendar will appear. Dates can either be selected using the calendar or by highlighting the date text and typing over it.

6. Click Save .

The generated Pay Periods will save. Future and past pay periods can be viewed on the main Pay Periods page by clicking on the  arrow to the left of the year, expanding the list to view its start/end dates.  

Repeat steps 2-7 for additional Pay Periods if necessary.

To delete a Pay Period, it must be removed in its entirety using the Delete button. Follow the below steps to edit a Pay Period:

*Access to Delete pay periods may depend on your particular system permissions.  If you need assistance, please contact TimeStar Support.

If not yet on the Pay Periods page, follow the steps in the “Navigating to the Pay Periods Page” section.

1. Once on the Pay Periods page, use the Select Pay Period drop down to choose the Pay Period to edit.

2. Find the year of Pay Periods to edit in the main section of the page. If not already open to view each start/end date, click on the  arrow to the left of the year to do so.

3. Select the date field to edit. When the field is clicked, a calendar will appear. Dates can either be selected using the calendar or by highlighting the date text and typing over it. Repeat this step for any remaining fields necessary.

4. Click Save

4. Dates selected to be reopened shown.

5. Click

6. TimeStar should now display the period you opened in your period dates.  If not, refresh your web browser and click on the shown to the right of the period dates as pictured below.  This will move to the system to the period you just reopened.

Note the green circle and check mark to the right on the pay period dates indicating the dates shown are the current live pay period.

Should the dates shown be a past pay period, a red arrow pointing to the left will display to indicate past pay period information is showing.

Should the dates listed be a future pay period, a yellow arrow pointing to the right will display to indicate future pay period information is showing.

You can always click on the red or yellow arrow and TimeStar will return you to the current live period with the current circle showing again.

7. Makes the changes needed to the newly opened period

8.  Approve the time for the employee(s) adjusted. For help with approvals, please see the Approvals Page

9. Close the pay period.  For help with closing the pay period, please see the Closing Pay Period Page

• If the pay period that was reopened was the period directly previous to your current period, you should now again be in your current pay period.  However, if the period opened was further back in the past, follow the steps below after closing the period.

10. Return to the Pay Period page by opening the Company Setup folder and clicking on Pay Periods in the Main Navigation menu